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JOB

INTRODUCTION

Job Introduction

The Management Assistant plays a pivotal role within Slum2School Africa, providing essential administrative support to the executive director and the management team. This position is designed for a proactive and detail-oriented professional who will facilitate effective communication, streamline operational processes, and support the overall mission of the organization. The management assistant will play a key role in translating organizational goals into actionable initiatives, ensuring smooth daily operations, and enhancing the efficiency of the executive team.

 KEY AREAS OF ACCOUNTABILITY

  • Serve as a central communication liaison, ensuring seamless interaction with internal and external stakeholders.
  • Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Efficiently manage the Executive Director’s calendar, scheduling, and correspondence.
  • Draft, edit, and prepare high-quality documents, reports, and presentations.
  • Develop and maintain an organized documentation and filing system for easy access to critical information.
  • Oversee logistical arrangements for organizational and executive needs.
  • Plan and manage travel logistics, including bookings, itineraries, and travel-related problem-solving.
  • Coordinate speaking engagements, conferences, and events, ensuring preparedness and professionalism.
  • Manage post-event activities such as feedback collection and stakeholder follow-up.
  • Research, draft, schedule, book and design presentation materials tailored to specific conferences, audiences and events. 
  • Collaborate on speech scripts and talking points to ensure effective delivery.
  • Provide logistical and content support to maximize the impact of engagements.
  • Schedule and coordinate board meetings, including agenda preparation and minute-taking.
  • Facilitate communication and engagement between the Executive Director and board members.
  • Manage relationships with key stakeholders, donors, and partners, maintaining consistent follow-up and record keeping.
  • Handle sensitive and confidential information with discretion and integrity.
  • Represent the Executive Director and the organization with professionalism at meetings and events.
  • Uphold the organization’s values and standards in all interactions and communications.
  • Assist with tracking organizational goals and performance metrics.
  • Support the planning and execution of special projects and initiatives.
  • Monitor and evaluate the outcomes of strategic activities, aligning them with broader goals.
  • Utilize digital tools for scheduling, documentation, and communication to improve efficiency.
  • Identify and implement technology solutions to streamline operations.
  • Manage expense reports, budgets, and resource allocations to ensure compliance and cost-effectiveness.

QUALIFICATION AND EXPERIENCE

  • Bachelor’s degree in Business Administration, Public Administration, or in a related field is required. A higher degree, such as a Master’s or a relevant program management certification, is an added advantage.
  • 4+ years of professional experience in an administrative role reporting directly to upper management.
  • Membership of a recognized professional body is an added advantage.
  • Proven experience as an Executive Administrative Assistant, Chief of Staff, Senior Executive Assistant or in other secretarial positions. 
  • Excellent knowledge of MS Office Suites.
  • Full comprehension of office management systems and procedures.

SKILLS AND COMPETENCIES

  • Strategic Thinking: Ability to approach problems analytically, developing data-driven solutions that align with organizational objectives.
  • Relationship Management: Excellent interpersonal skills, capable of building rapport and influencing others to achieve desired outcomes.
  • Time Management: Exceptional organizational skills, with the ability to juggle multiple projects and deadlines effectively.
  • Confidentiality: Strong commitment to maintaining confidentiality and handling sensitive information with integrity.

About Slum2School Africa

We are a volunteer-driven development organization that has taken the lead in transforming the lives of children and youths across underserved communities on the African continent through the provision of various educational development programs, state of the art learning facilities, infusion of 21st-century technology and vocational development, as well as educational scholarships into primary schools, secondary schools, and universities.

In 10 years, global impact has been realized through our core strategic scholarship and support programs.

The members of our team possess a range of skills, interests, and expertise that enable them to take responsibility for aggressive personal and organizational growth, the conceptualization, development, and implementation of new and emerging programs, identification and securing of diverse funding sources,  and the recruitment, welfare, and retention of top-tier professionals who align with our vision and mission.

They have a firm belief and commitment to our vision and they are interested in scaling our projects and programs to new territories while building efficient sustainable systems.

We welcome you to join our team.

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